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Effective Date: September 28, 2026

Last Updated: April 18, 2023

 

At WHAM Art Center ("we," "us," or "our"), we are committed to protecting the privacy and security of our community members, donors, students, artists, and website visitors. This Privacy Policy outlines how we collect, use, and protect your personal information when you visit our website, register for classes, purchase event tickets, make a donation, or engage with our programs.

 

1. Information We Collect

We collect information that you voluntarily provide to us, as well as certain data automatically when you interact with our website.

 

• Contact Information:

  • Name, email address, mailing address, and phone number when you sign up for newsletters, create an account, or contact us.

• Program & Registration Data:

  • Details necessary to register you or your family members for classes, workshops, summer camps, or events (e.g., student age, emergency contact details, and relevant accessibility or allergy information).

• Donations & Financial Transactions:

  • Payment information (credit card numbers, billing addresses) processed through secure third-party payment gateways when you purchase tickets, pay tuition, or make a tax-deductible donation. We do not store full credit card numbers on our servers.

• Artist & Member Submissions:

  • Bio information, artwork submissions, portfolio links, or membership details provided when applying for exhibitions, residencies, or membership perks.

• Website Usage Data:

  • Non-identifiable or pseudonymized data collected automatically via cookies, such as IP addresses, browser types, and pages visited, to help us improve site functionality.

     

2. How We Use Your Information

We use your personal data solely to fulfill our mission as a community art organization and serve you effectively. Specific uses include:

 

• Processing registrations, ticketing, memberships, and donations.

• Sending transaction receipts, class reminders, and administrative updates.

• Distributing our newsletter, exhibition announcements, and promotional communications (you may opt out at any time).

• Evaluating and improving our community programs, events, and website performance.

• Fulfilling reporting requirements for non-profit grants and compliance (using aggregated, anonymous demographic data wherever possible).

   

3. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes. We only share your information under the following limited circumstances:

• Third-Party Service Providers:

  • We work with trusted external service providers who assist us in operating our organization (e.g., email newsletter platforms, online ticketing systems, and secure payment processors). These providers only have access to information necessary to perform their specific tasks and are obligated to keep it confidential.

• Legal Compliance:

  • We may disclose information if required by law, court order, or governmental regulation, or to protect the safety, rights, or property of WHAM Art Center, our visitors, or the public.

     

4. Email Communication & Opt-Out Preferences

If you subscribe to our email updates, you can unsubscribe at any time by clicking the "Unsubscribe" link at the bottom of any email communication. Alternatively, you can contact us directly to request removal from our mailing lists. Our contact information is below.

 

5. Media & Photography Policy

As a vibrant community center, we occasionally document our workshops, gallery openings, and events through photography and video for promotional use on our website (wham-art.org) and social platforms. 

• If you or a family member do not wish to be photographed, please inform our staff or contact us in advance, and we will honor your request.

   

6. Data Security & Retention

We implement reasonable administrative, technical, and physical security measures to safeguard your personal data against loss, theft, unauthorized access, or disclosure. We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by financial, tax, and legal requirements.

 

7. Children's Privacy

Protecting the privacy of young artists is important to us. We do not knowingly collect personal information directly from children under the age of 13 without verifiable consent from a parent or legal guardian. Parent or guardian consent is required for all youth class registrations and summer camps.

 

8. Your Data Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you.

• Request corrections to inaccurate or incomplete data.

• Request the deletion of your personal information (subject to legal or accounting retention obligations).

To exercise any of these rights, please contact us using the details below.

 

9. Third-Party Links

Our website may contain links to external websites (e.g., featured artist websites, partner organizations). We are not responsible for the privacy practices or content of external sites. We encourage you to review the privacy policies of any site you visit.

 

10. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. Any modifications will be posted on this page with an updated "Last Updated" date.

 

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please reach out to us:

 

WHAM Art Center

16560 N. Dysart Rd, Surprise AZ 85378

​(623) 584-8311 

whamartassociation@wham-art.org

 

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